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CHECKBOOKS and BUDGETS CHCKBDGT.COM Copyright (c) 1985, 1986, 1987 DIGITAL PROCESSES This is a user supported product. It is not public domain, and it is not free software. You are granted a limited license to use this product on a trial basis. If you wish to continue using the product after the trial period you must register by sending $15.00 to the address below. You will receive a registered disk with all the enhanced features. Additional copies of this unregistered disk are available for $6.00 each. California residents, please add 6.5 percent sales tax. Thank you for your support ! Digital Processes, P.O. Box 361658, Milpitas, CA 95035-1658 REGISTRATION FORM NAME:______________________________________________ ADDRESS:______________________________________________ CITY/STATE/ZIP:______________________________________________ COUNTRY:______________________________________________ _____ REGISTERED COPY(s) of CHECKBOOKS & BUDGETS at $15.00 ______ _____ UNREGISTERED COPY(s) of CHECKBOOKS & BUDGETS at $10.00 ______ SUB TOTAL ______ CALIFORNIA RESIDENTS ADD 6.5 PERCENT SALES TAX ______ $3.00 OVERSEAS MAILING CHARGE ______ $10.00 NON US CURRENCY FEE ______ TOTAL ENCLOSED ______ SEND TO: DIGITAL PROCESSES P.O. BOX 361658 MILPITAS, CA 95035-1658 1. Before proceeding, make a copy of this disk, then store the original in a safe place. 2. Use the program INSTALL.COM to install working copies of CHCKBDGT to a floppy or hard disk. Ignore the next paragraph if you use INSTALL. Type INSTALL <return> (the program is menu driven). 3. The CHCKBDGT program will not work unless you include a files=20 line in your CONFIG.SYS file when you boot your system with DOS. If your DOS disk does not have a CONFIG.SYS file then copy the one on this disk to your DOS disk. If your DOS disk already has a CONFIG.SYS file then put your copy of this disk in the B: drive and your DOS disk in the A: drive and type: COPY A:CONFIG.SYS + B:CONFIG.SYS B:CONFIG.TMP <return> COPY B:CONFIG.TMP A:CONFIG.SYS <return> !!! The error message - "Turbo-access I/O error 243" means you have not booted with a files=20 CONFIG.SYS file !!! 4. Type CHCKBDGT to start a new checking and budgeting data base. To insure that you have the maximum amount of room on your work disk for future data expansion leave only the CHCKBDGT.COM, CHCKBDGT.000 and the CHCKBDGT.HLP files on the disk. Floppies made with INSTALL will also have the files COMMAND.COM, CONFIG.SYS, and AUTOEXEC.BAT. 5. Copy the files from the \DEMO directory to the \ (root) directory for a demonstration of an existing data base. When you are done using the demo database then delete the *.DAT, *.IDX and *.MSC files from the \ (root) directory. From the \ (root) directory type: COPY \DEMO\*.* <enter> 6. The following information is taken directly from the built in helpscreens. INDEX Help Screen 1 HS 0 - LOGO HS 17 - LIST WITHHOLDING BALANCES HS 1 - INDEX HS 18 - ENTER A DEPOSIT HS 2 - LICENSING TERMS HS 18 - ENTER A BANK CHARGE HS 3 - LICENSING TERMS/WARRANTY HS 19 - ENTER/PRINT A CHECK HS 4 - REGISTRATION/ORDERING HS 20 - ALIGNING CHECKS IN PRINTER HS 5 - FEATURES HS 21 - ALIGNING CHECKS IN PRINTER HS 6 - PROGRAM OVERVIEW HS 22 - UPDATE CHECK/DEPOSIT/CHARGES HS 7 - PROGRAM OVERVIEW HS 23 - BALANCE CHECKBOOK REGISTER HS 8 - PROGRAM OVERVIEW HS 23 - RECONCILE W/BANK STATEMENT HS 9 - PROMPTS/KEY FUNCTIONS HS 24 - LIST REGISTER/LIST BY ACCOUNT HS 9 - STOPPING LONG LISTINGS HS 24 - GENERATE FINANCIAL REPORT HS 9 - PRINTING HELP SCREENS HS 25 - RECONSTRUCT/OPTIMIZE FILES HS 10 - DEMO/INSTALL/BACKUP FILES HS 25 - START A NEW YEAR HS 11 - USER PRECAUTIONS HS 26 - SET UP SCREENS/DRIVES/PRINTER HS 12 - STARTING YEAR/CHECK NO. HS 27 - BUSINESS CALCULATIONS HS 13 - ACCOUNT SET UP HS 28 - CHECK SUPPLIER HS 14 - ACCOUNT SET UP HS 29 - REGISTRATION / ORDER FORM HS 15 - REGULAR PAYMENTS HS 30 - INSTALLATION INFORMATION HS 16 - WITHHOLDING PERCENTAGES HS 31 - INSTALLATION INFORMATION HS 17 - MOVE WITHHOLDING FUNDS HS 32 - ADDITIONAL PRODUCTS LICENSING TERMS Help Screen 2 All versions of CHECKBOOKS and BUDGETS (CHCKBDGT) are not public domain software, nor are they free software. Non-registered users are granted a limited license to use the unregistered version of CHCKBDGT on a trial basis to determine whether CHCKBDGT is suitable for their needs. Use of CHCKBDGT, except for the trial basis, requires registration. Regular use of unregistered copies of CHCKBDGT by any person, business, corporation, governmental agency, or other entity institution is strictly forbidden. Registration permits the user a license to use CHCKBDGT on a single computer. A registered user may use CHCKBDGT on different computers, but may not use it on more than one computer at the same time. All users are granted a limited license to copy unregistered versions of CHCKBDGT only for the trial use of others. This is subject to the limitations outlined above and the following: Unregistered versions of CHCKBDGT must be copied in unmodified form complete with the files containing the licensing information. The full CHCKBDGT documentation must be included with the copy. No fee, charge, or other compensation may be accepted or requested by any licensee. CHCKBDGT may not be distributed with any other product. <Continued> LICENSING TERMS <Continued> Help Screen 3 Operators of electronic bulletin board services may post the unregistered version of CHCKBDGT for downloading by their users as long as the above conditions <Help Screen 2> are met. Distributors of public domain or user-supported software may distribute unregistered versions of CHCKBDGT subject to the above conditions and only after obtaining written permission from Digital Processes. Such permission is usually granted; please write for details. WARRANTY Digital Processes makes no warranty of any kind (express or implied, including without limitation), any warranties of merchantability and/or fitness for a particular purpose. Digital Processes shall not be held liable for any damages (whether direct, indirect, special, or consequential) arising from the failure of this program to operate in the manner desired by its users. Digital Processes shall not be liable for any damage to data or property which may be caused directly or indirectly by use of this program. IN NO EVENT WILL Digital Processes BE LIABLE TO YOU FOR ANY DAMAGES, INCLUDING LOST PROFITS, LOST SAVINGS OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF YOUR USE AND/OR INABILITY TO USE THE PROGRAM, OR FOR ANY CLAIM BY ANY OTHER PARTY. REGISTRATION/ORDERING Screen Help 4 Registering with Digital Processes licenses you to use the registered version of CHCKBDGT and its related files regularly. Benefits of registration are: a registered-user version of CHCKBDGT containing enhanced features, expanded documentation, notification by mail of program updates, and limited personal support via mail and/or telephone. Registration also includes licensed use of all upgraded versions of CHCKBDGT for an additional small fee to cover the cost of a disk and shipping and handling. Individual registration for CHCKBDGT is $15.00. (California residents, please add 6.5 percent sales tax to your order.) If you are ordering from a foreign country, please add $3.00 to cover shipping and handling of the registered disk. Checks or drafts must be drawn on a bank in the United States and payable in U.S. dollars. Money orders also must be payable in U.S. dollars. Add $10.00 to cover conversion costs if you send payment in non-U.S. currency. PLEASE USE ENCLOSED ORDER FORM (type: PRINT CHCKBDGT.DOC <return>). FEATURES Help Screen 5 o Easy-to-use, windowed, menu-driven, checkbook and budgeting system o Optional printing of industry-standard checks o Built-in help menu system o Data-input editing and error checking o Up to 180 accounts (120 for expenses; 60 for income) o Up to 65,535 check-register entries (limited by disk space avail.) o Uses keyed index files for rapid data storage and retrieval o Multiple format listings to screen or printer o Generates financial reports o Automatically balances check register o Quickly reconciles check register with monthly bank statement o Makes financial and loan calculations MINIMUM REQUIREMENTS o IBM PC/AT or compatible o One 360K disk drive o 256K memory o Monochrome or color monitor o DOS 2.0 or higher AN OVERVIEW Help Screen 6 CHECKBOOKS and BUDGETS (CHCKBDGT) is the registered version of a fully menu-driven program designed to help you track transactions affecting your home budget over the period of one year. CHCKBDGT may be used to keep computerized records of handwritten checks. You also may record and print checks using Dual-Purpose Check No. C05438091013 available from DEXLUXE Computer Forms, P.O. Box 64046, St. Paul, MN 55164-0046. Telephone: 1-800-328-0304. This software features built-in documentation in the form of "Help Screens." You may access these help screens for assistance while you are using CHCKBDGT or print out the help screens to create a paper reference manual. <See Help Screen 9> CHCKBDGT has three menu sections. Nearly all transactions occur in the MAIN MENU. The SET-UP MENU and BUSINESS CALCULATIONS MENU are both available from the MAIN MENU. When you boot or start CHCKBDGT for the first time, it will ask you to set the YEAR and the STARTING CHECK number (SET-UP MENU). Then the program automatically shifts to its CHCKBDGT ACCOUNTS routine (also in the SET-UP MENU) and prompts you to create CHECKING and BANK CHARGE accounts (EXPENSES) and DEPOSIT accounts (INCOME). <Continued> AN OVERVIEW <Continued> Help Screen 7 The next step is to initiate the WITHHOLDING PERCENTAGES (also in the SET- UP MENU) to allocate all or part of your DEPOSITS to different withholding accounts automatically. As you later set and manipulate your budget, you may move funds between accounts or to and from surplus cash by using the MOVE WITHHOLDING FUNDS routine (MAIN MENU). After initiating WITHHOLDING PERCENTAGES (SET-UP MENU), return to the MAIN MENU to enter your BEGINNING BALANCE as a DEPOSIT. If you are overdrawn, your negative BEGINNING BALANCE should be recorded as a BANK CHARGE (also in the MAIN MENU). Then return to the SET-UP MENU and select the REGULAR PAYMENT routine to establish PREDEFINED and VARIABLE PAYMENTS for checks that are written on a monthly basis, such as rent, car and mortgage payments, and utilities. As you enter and save CHECKS, BANK CHARGES and DEPOSITS, the UPDATE A CHECK/DEPOSIT/BANK CHARGE routine (SET-UP MENU) allows you to correct mistakes or void a check. Run the BALANCE CHECKBOOK REGISTER routine (MAIN MENU) after entering each CHECK, BANK CHARGE, or DEPOSIT, or to obtain the current balance. <Continued> AN OVERVIEW <Continued> Help Screen 8 Cross-check your balance with the bank's monthly statement by using the RECONCILE WITH BANK STATEMENT routine (MAIN MENU). Other routines in the MAIN MENU allow you to list the checkbook register by date and type of transaction, list each account, list withholding balances, move withholding funds, and generate a financial report. Lists and the financial report may be sent to the printer or to the monitor screen for review. The SET-UP, UPDATE and RECONSTRUCT MENU also offers routines to reconstruct/optimize index files, start a new year, and setup the screen/drives/printer. Included in the BUSINESS CALCULATIONS MENU are financial/loan calculations for present and future value, annuities, internal rate of return, net present value, and amortized loan analysis. Address correspondence regarding CHECKBOOKS and BUDGETS to: Digital Processes, P.O. Box 361658, Milpitas, Calif., 95035-1658. PROMPTS/KEY FUNCTIONS Help Screen 9 Prompts will help you turn the "pages" of the help screens, make menu selections and operate each routine. To use a prompt, type its number or boldface letter. When entering data, you often can use DEL, BACK SPACE, UP ARROW, DOWN ARROW, RIGHT ARROW and LEFT ARROW to edit a default value or a mistake. DEFAULT VALUES will reappear if you use the BACK SPACE key to delete back to the first character of an entry. The UP ARROW often will let you move up a line. Use the ENTER (RETURN) key to move down a line. The ESC key will let you escape from the routine in which you are working to the nearest sub-menu. STOPPING LONG LISTINGS To stop a long listing to the monitor screen or printer, hold down the SPACE BAR until the ABORT\CONTINUE prompt appears. PRINTING HELP SCREENS Hold down the SHIFT key while pressing the PRT SC key (or similar key) to print the HELP SCREEN displayed on the monitor screen. DEMONSTRATION FILES Help Screen 10 You may run the demonstration files to review sample data entries. Be sure to first back up and save the original disk. Then copy all of the files in the DEMO directory to the \ (root) directory. From the \ (root) directory type: COPY \DEMO\*.* <enter> Now type CHCKBDGT and try out the different routines. When finished, delete all of the .DAT, .IDX AND .MSC files from the \ directory to start the program over fresh. (Example: DEL *.DAT <enter>, DEL *.IDX <enter>, DEL *.MSC <enter>) INSTALLATION PROGRAM The installation program will install the CHCKBDGT program and its related files to a floppy or hard disk. Make sure INSTALL.COM is on your copy of the original disk. Type: INSTALL <enter> then follow the prompts on the screen. BACKUP BATCH FILE To back up the data on your working disk type: BACKUP <enter> and answer the prompt for which disk drive to copy the data files to. USER PRECAUTIONS Help Screen 11 Once the first transaction is entered through the DEPOSIT, BANK CHARGE or CHECKING routines, you will not be able to change the YEAR or the STARTING CHECK NUMBER. Also, you will not be able to DELETE any CHECKING, DEPOSIT or BANK CHARGE account from the checkbook register once it has been used in a transaction. If you IMPROPERLY EXIT from the program (by turning off the machine instead of returning to the MAIN MENU and typing the letter X to exit the program), some or all of the data you have entered, since you last started the program, will be lost because it has not been permanently stored on the disk. ALWAYS BACK UP the .MSC, .DAT, and .IDX files REGULARLY. Use the BACKUP.BAT batch file for easy automated backups ( type: BACKUP <enter>). The BACKUP.BAT utility will prompt you for the source disk and the destination disk. STARTING YEAR/STARTING CHECK Help Screen 12 Use the STARTING YEAR/STARTING CHECK routine to set the year and the beginning check number. The range for YEAR is 0 through 99. The range for the STARTING CHECK is 0 through 20,000. Choose a starting number between 1 and 10,000 to allow room for expansion before you reach the STARTING CHECK limit of 20,000. You will be able to enter checks past the 20,000 limit, but you will not be able to start a new year beyond this limit. After entering the STARTING YEAR and STARTING CHECK number, the program will prompt you either to SAVE this data, or repeat (AGAIN) the process if you have made a mistake in data entry. REMINDER: the YEAR and STARTING CHECK number cannot be changed once you enter your first transaction through either the DEPOSIT, BANKCHARGE or CHECKING routines. ACCOUNT SET UP Help Screen 13 Before you can use CHCKBDGT to enter your banking transactions, you must first create accounts for each type of transaction category: DEPOSITS, CHECKS and BANK CHARGES. The program automatically adds two accounts the first time you start it. These two accounts are: BEGinning balance + (a DEPOSITS account for a positive starting balance) BEGinning balance - (a BANK CHARGES account for a negative starting balance) Delete the account you do not use (usually the BEG "-" account). CHECKING and BANK CHARGE accounts are expense accounts. Use CHECKING accounts to enter all expenses that are paid by check. BANK CHARGE accounts are for all expenses paid through direct withdrawals from your account such as cash from an automatic teller, monthly service charges, check-writing fees, home banking by telephone, and charges for insufficient funds. DEPOSIT accounts record all income such as wages, interest paid on the account, and funds transferred to your account from a line of credit. <Continued> ACCOUNT SET UP Help Screen 14 The CHCKBDGT software uses the first three characters of the account name as the account code for each account. No two accounts within the same account category (CHECKING, BANK CHARGES, or DEPOSITS) can share the same first three characters. For easier standout identification, you may wish to begin each account name with three capital letters (e.g., "IRS Taxes Paid" and "CASh Withdrawals") or numbers (e.g., "101 Medical" and "500 Rent"). Because each number is unique, basing account names on a numbering system allows you to group similar accounts into individual number categories (e.g., All accounts falling within the "200" category would be credit- card accounts such as "201 Bank Card," "210 Gas Card," and "212 Dept Store Card.") Account names may be up to 20 characters long (including spaces and special characters). As you enter acccount names into each transaction category, the program will sort and list them in numerical and/or alphabetical order. Press ESC to quit ADDING or DELETING accounts and return to the MAIN MENU. REMINDER: you will not be able to delete an account once it has been used in a transaction. REGULAR PAYMENTS Help Screen 15 This routine allows you to set up predefined checks that are written every month. Then, when paying bills each month, use the ENTER A CHECK routine to print all your predefined checks automatically. Both checks with PREDEFINED amounts (rent, car loan, etc.) and checks with VARIABLE amounts (credit cards, utilities, etc.) can be entered as regular payments. The only criterion is that the check be written once a month. These checks are defined as either PREDEFINED REG PAYMENTS or VARIABLE REG PAYMENTS on the opening prompt line of the ENTER CHECK routine <see Help Screen 19>. When prompted for a dollar amount enter 0 (zero) for VARIABLE REG PAYMENTS and the actual known amount for PREDEFINED REG PAYMENT checks. After each check is printed, its date of payment is automatically incremented so it will be correct the following month. The date will still be incremented even if you choose not to print-and-save or if you just save a handwritten check to the checkbook register. If you mistakenly run the PREDEFINED REG PAYMENTS or the VARIABLE REG PAYMENTS feature more than once during a month, change the dates back to the correct date for the next month by using the UPDATE feature of the REGULAR PAYMENTS routine. WITHHOLDING PERCENTAGES Help Screen 16 Use the WITHHOLDING PERCENTAGES routine to predefine how much of any DEPOSIT made is set aside for making payments on any given CHECKING or BANK CHARGE account. WITHHOLDING PERCENTAGES is a powerful tool and a major feature of the CHCKBDGT program. The first prompt line will direct you to set up percentages in either the CHECKING or BANK CHARGES account categories. The total percent which can be diverted to all the accounts is always less than or equal to 100 percent. If it is less than 100 percent, the excess will go to surplus. Next you will be prompted for the AMOUNT OF INCOME TO BE DIVIDED BETWEEN ACCOUNTS. The default is 100, allowing you to work in percentages. Otherwise, you can enter your total monthly income. The third prompt asks you for ACCOUNT to which you want to add or change the percent withholding. Finally, you are prompted for the PORTION OF <amount> TO BE CREDITED TO <account>. Here, you should enter the percent if you initially chose 100 or the dollar amount if you used your monthly income. The percentage will be automatically calculated for you if you use dollar amounts. Press ESC to quit when you finish adding or updating. MOVE WITHHOLDING FUNDS Help Screen 17 Although the WITHHOLDING PERCENTAGES routine automatically distributes DEPOSITS to different withholding accounts at your direction, you may from time to time find the need to move these funds around. The MOVE WITHHOLDING FUNDS routine (MAIN MENU) allows you to set and manipulate your budget by moving funds between accounts and to-and-from your surplus cash. To move funds between CHECKING accounts and BANK CHARGE accounts, first move funds from the source account to surplus cash. Then, change menus and move surplus cash to the target account. LIST WITHHOLDING BALANCES Use the LIST WITHHOLDING BALANCES routine to display your withholding account balances on the monitor screen or send them to the printer. ENTER A DEPOSIT Help Screen 18 Use this routine to either enter data for a deposit you have made to the bank or one the bank has credited to your account such as interest paid on the account or an automatic transfer of funds from a credit line. After entering and saving a DEPOSIT transaction, the routine will prompt you to distribute the funds to either ALL WITHHOLDING ACCOUNTS (according to their user-defined withholding percentages), a SINGLE account, or to SURPLUS CASH. <See Help Screen 16 for directions on how to set up WITHHOLDING PERCENTAGES.> ENTER A BANK CHARGE This routine allows you to either enter data for a BANK CHARGE levied against your account by the bank (a monthly service charge or an insufficient funds charge) or for direct withdrawal of funds (home banking by telephone and automatic teller cash). ENTER/PRINT A CHECK Help Screen 19 This routine allows you to either enter data for a check you have already handwritten or for a check you wish to have printed by the CHCKBDGT program. Let the software choose the next sequential check number, or enter any unused number yourself. The opening prompt line gives you the choice of entering a SINGLE check, a PREDEFINED REG PAYMENT, or a VARIABLE REG PAYMENT. Regardless of which check type you select, the routine gives you the final option of either SAVING or PRINTING AND SAVING the check data to the checkbook register. The SAVE only option is for checks that have already been handwritten and the PRINT AND SAVE option is for checks to be printed on checks formatted for printing on your computer printer. The SETUP PRINTER routine can be used to lock out the use of the PRINT AND SAVE function <Help Screen 26>. The PREDEFINED REG PAYMENT option is for SAVING or PRINTING AND SAVING check data from the checks you predefined with set dollar amounts in the REGULAR PAYMENTS routine <Help Screen 15>. The VARIABLE REG PAYMENT option is for predefined checks which you entered 0 (zero) for the dollar amount. The program will prompt you for the actual dollar amount on each VARIABLE REG PAYMENT check. ALIGNING CHECKS IN THE PRINTER Help Screen 20 When placing your initial order for checks, start your first check number at 20 to 50 less than the first number with which you actually plan to start. This will provide you with extra checks for the purpose of determining how you should align checks each time you feed them into your printer. Before printing out test checks, make a copy of your working disk (use the DOS DISKCOPY command) for the purpose of aligning the checks. When you are through, erase the files on the copy or save for future use as a check alignment tool for different printers or to help you remember where to align the checks on your current printer. Feed the blank checks into your printer and align the first one so the perforated line between the two halves of the check and check stub is positioned about 1 inch below the center of the print head. Enter a SINGLE check through the ENTER/PRINT A CHECK routine. (Check that the PRINT function is enabled in the SETUP routine.) Make sure the printer is ON and ONLINE. Then Press the P key for PRINT and save. <Continued> ALIGNING CHECKS IN THE PRINTER Help Screen 21 Examine the check just printed and realign the next check up or down, depending on how the print aligned with the DATE and AMOUNT headings on the check. The printed date and amount should appear just under these headings. Repeat this test process until the checks are properly aligned. Finally, note the final position of the check relative to the print head or some other reference point/mark on the printer for future alignment. The perforation between checks or the alignment holes make good reference marks on the checks themselves. Place tape or a pen mark on the printer if needed. Use Dual-Purpose Check No. C05438/091013 from: DELUXE Computer Forms 1275 Red Fox Road P.O. Box 64046 St. Paul, Minn. 55164-0046 Telephone: 1-800-328-0304 UPDATE A CHECK/DEPOSIT/BANK CHARGE Help Screen 22 The CHCKBDGT program gives you complete flexibility to change any and all inputs to a CHECKING, DEPOSIT, or BANK CHARGE transaction. However, you cannot change the number of the CHECK, DEPOSIT or BANK CHARGE because checks must be kept in numerical sequence for the printing routine. The UPDATE routine first prompts you for the type of account -- CHECKING, DEPOSIT or BANK CHARGE. It then prompts you for the transaction number (check number, deposit number or bank charge number). If that number exists, the program then shows you the transaction record and asks if you wish to UPDATE it or QUIT. To update, you may change data in any field EXCEPT the transaction NUMBER. This routine is useful for VOIDING a check or swapping data between two or more checks that were handwritten and entered out of sequence. To VOID any check, deposit, or bank charge, enter 0 (zero) on the AMOUNT: line and the word VOID on the PAYTO: line. BALANCE CHECK REGISTER Help Screen 23 Select the BALANCE CHECK REGISTER routine to obtain a quick indication of your checking account balance. CHCKBDGT will automatically balance the checkbook register prior to exiting the program and before it runs the MOVE WITHHOLDING FUNDS routine. Anytime you enter a new CHECK, BANK CHARGE or DEPOSIT, run the BALANCE CHECK REGISTER routine if you want to know the new balance. Also run this routine before running the LIST CHECK REGISTER routine. RECONCILE WITH BANK STATEMENT Determine whether your checkbook register balance agrees with that of the bank statement with the RECONCILE WITH BANK STATEMENT routine. This routine indicates exactly what the bank statement ending balance should be (if all of your entries are correct and if the bank did not make any errors). The checkbook register and bank statement will always agree if you reconcile every transaction with the monthly bank statement. When you use the routine to reconcile a register entry, it will place a "^" character in the first column for that entry in the LIST CHECK REGISTER output. LIST CHECK REGISTER Help Screen 24 Use the LIST CHECK REGISTER routine to list the entire check register by date. Select the beginning and ending dates for a listing, send the output to the monitor screen or printer, chose the short or long formats, and limit the listing to CHECKS, DEPOSITS or BANK CHARGES, or combination of these three categories. A "^" character in the first column means that entry is reconciled. (See Help Screen 23) LIST BY ACCOUNT The LIST BY ACCOUNT routine is similar to the LIST CHECK REGISTER routine except it lists by account instead of the entire register. Select beginning and ending dates for a listing, choose between listing a single account or all of the accounts, send the output to the monitor screen or printer, and list matching check and bankcharge accounts on the same page. GENERATE A FINANCIAL REPORT This routine will GENERATE A FINANCIAL REPORT with optional bar charts that that indicates the percentage each transaction account contributed to the whole checking account over a given time period. The first column of the output shows income; the second, expenses; the third, the percentage of each item to the total income or expense, and the fourth, the average per month. RECONSTRUCT/OPTIMIZE INDEX FILES Help Screen 25 The RECONSTRUCT/OPTIMIZE INDEX FILES routine repairs any damaged index files or index files which you suspect are corrupted. This routine will work only if your data files are not corrupted -- which usually will be the case. It also will optimize your files for the quickest possible access time. Index files become corrupted if you exit the program improperly (by shutting off the computer without exiting the program) and you have recently entered new data to the database. Corruption occurs because the index files are held in memory for fast random access to the disk-based data file. When the program is improperly exited, the indexes in memory are lost. The program automatically reconstructs the files when it is restarted after an improper exit. ALWAYS BACK UP THE .MSC, .DAT., AND .IDX FILES REGULARLY! START A NEW YEAR The START A NEW YEAR routine balances your account, deletes all of the checkbook register transactions, increments the year, and adds the new beginning balance to the appropriate BEG balance (+/-) account. When running this routine, YOU WILL LOSE ALL OF YOUR PREVIOUS CHECKBOOK REGISTER DATA. The program will prompt you TWICE to make sure you really want to run this routine. SETUP SCREEN/DRIVES/PRINTER Help Screen 26 The SETUP SCREEN/DRIVES/PRINTER routine allows you to set various system parameters. SCREEN: to set the screen attributes (color/intensity) for popup windows and for these help files windows. DRIVES: to set the default drives for the .DAT/.IDX and .HLP files. Use this feature to set up data files on a separate disk when you are running out of disk space. Exit the program and rerun it again for the change to become effective. Copy your .DAT/.IDX and/or .HLP files to the newly selected disk drive. This is useful when you run out of room on one disk -- copy only the .DAT and .IDX to a new disk and change the default DATA drive. The CHCKMISC.DAT file is a duplicate of the CHCKBDGT.MSC file. If problems occur, copy the CHCKMISC.DAT file to the disk with CHCKBDGT.MSC. Delete CHCKBDGT.MSC and rename the CHCKMISC.DAT file to CHCKBDGT.MSC. The CHCKBDGT.MSC file must be on the same disk and in the same directory as CHCKBDGT.COM/000. PRINTER: to set the default dark/light print initialization string for printing checks. The program is initially set for EPSON(tm)/IBM(tm) printers. Codes are in decimal and each code must be surrounded by a "#" character. The EPSON(tm)/IBM(tm) defaults are: dark - #27#71#27#69# and light - #27#70#27#72# BUSINESS CALCULATIONS Help Screen 27 This menu includes financial/loan calculations for present and future value, annuities, internal rate of return, net present value, and amortized loan analysis. Most of the business calculations work by simply having you fill in all but one of the variables. The unknown variable (which you are trying to calculate) should be set to 0 (zero). If you chose to CONTINUE, the previous variables will be reinserted as defaults. Otherwise, if you ZERO AND CONTINUE, the defaults will be returned to their starting values. The INTERNAL RATE OF RETURN (IRR) calculation will ask you for the costs and benefits for each period. If you set the number of compoundings/year to a number other than one, then the period will be for that fraction of a year. Use the APR conversion feature to change between ANNUAL PERCENTAGE RATE and non-annual rates. CHECK SUPPLIER Help Screen 28 DELUXE Computer Forms Telephone: 1-800-328-0304 1275 Red Fox Road Order: Dual-purpose Check No. P.O. Box 64046 C05438/091013 St. Paul, MN 55164-0046 // SAMPLE - NOT TO SCALE // ------------------------------------------------------------------------- |o| YOUR NAME CHECK NO |o| | | < STUB PORTION > | | |o| |o| | | | | |o| |o| | | | | |o| |o| ------------------------------------------------------------------------- |o| YOUR NAME BANKS NAME CHECK NO |o| | | | | |o| PAY: DATE AMOUNT |o| | | | | |o| TO THE |o| | | ORDER OF: | | |o| <SIGNED>_______________________ |o| ------------------------------------------------------------------------- REGISTRATION FORM Help Screen 29 NAME:______________________________________________ ADDRESS:______________________________________________ CITY/STATE/ZIP:______________________________________________ COUNTRY:______________________________________________ _____ REGISTERED COPY(s) of CHECKBOOKS & BUDGETS at $15.00 ______ _____ UNREGISTERED COPY(s) of CHECKBOOKS & BUDGETS at $6.00 ______ SUB TOTAL ______ CALIFORNIA RESIDENTS ADD 6.5 PERCENT SALES TAX ______ $3.00 OVERSEAS MAILING CHARGE ______ Send to: DIGITAL PROCESSES $10.00 NON US CURRENCY FEE ______ P.O. BOX 361658 MILPITAS, CA 95035-1658 TOTAL ENCLOSED ______ SOFTWARE INSTALLATION Help Screen 30 1. Before proceeding, make a copy of this disk, then store the original in a safe place. 2. Use the program INSTALL.COM to install working copies of CHCKBDGT to a floppy or hard disk. Ignore the next paragraph (#3) if you use INSTALL. Type: INSTALL <return> (the program is menu driven). 3. The CHCKBDGT program will not work unless you include a FILES=20 line in your CONFIG.SYS file when you boot your system with DOS. If your DOS disk does not have a CONFIG.SYS file then copy the one on this disk to your DOS disk. If your DOS disk already has a CONFIG.SYS file then put your copy of this disk in the B: drive and your DOS disk in the A: drive and type: COPY A:CONFIG.SYS + B:CONFIG.SYS B:CONFIG.TMP <return> COPY B:CONFIG.TMP A:CONFIG.SYS <return> SOFTWARE INSTALLATION (Cont) Help Screen 31 4. To run CHCKBDGT with the demo data place your newly INSTALLed disk in the A drive and the original disk in the B drive and type: COPY B:\DEMO\*.* A: <enter> then from the A drive type: CHCKBDGT <enter> 5. You can print out any of these help screens to your printer by pressing the SHIFT key and the PRT SC (PRINT SCREEN) key together when the help screen you wish to print is on your screen. On the DOS command line type: PRINT CHCKBDGT.DOC <enter> to print out all the help screens to your printer. 6. If you feel you need to call DIGITAL PROCESSES for assistance you may do so BUT PLEASE READ AND FOLLOW ALL THE INSTRUCTIONS in the help screens BEFORE doing so. If you do call and a technical assistant is not in please call back again as the low selling price of this software prohibits this company from returning long distance phone calls although service contracts are available. Have your serial number ready when calling. UNREGISTERED SOFTWARE WILL NOT BE SUPPORTED BY TELEPHONE ADDITIONAL SOFTWARE PRODUCTS FROM DIGITAL PROCECESS Help Screen 32 UnReg Reg PC-SIG disk CHECKBOOKS & BUDGETS PLUS [>=384K] (CB.EXE) $6.00 $25.00 #1126 CHECKBOOKS & BUDGETS [>=256K] (CHCKBDGT.COM) $6.00 $15.00 #735 CHURCH ROSTER/TITHE ORGANIZER (ROSTER.EXE) $15.00 call CUSTOMER TRACKING (CL.EXE) $15.00 call MATERIAL REQUIREMENTS PLANNING and JOB ESTIMATING (Multi-user versions also) Base Modules Inventory Module [rqrd] (INV.EXE) $16.00 $45.00 call Listings Module [rqrd] (LST.EXE) -- included -- Customer Module [opt] (CL. EXE) -- included -- MRP Shell [opt] (MRP.EXE) -- included -- Additional Modules Work Order Module [opt] (WO. EXE) $6.00 $15.00 call Purchase Order Module [opt] (PO. EXE) $6.00 $15.00 call Invoice/Shipper Module[opt] (SHP.EXE) $6.00 $15.00 call DIGITAL PROCESSES - P.O. Box 361658 - Milpitas, CA 95035-1658 (408) 942-1037